2021 Cost Report Submission Due Date – April 1, 2022

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Some important reminders about the 2021 FFY Cost Report Cost Report training for the 2021 FFY is mandatory! Unless you have qualified and have been granted a due date extension by HHSC, you are required to submit your accountability report no later than April 1, 2022.  See TAC rule §355.8443 for more … Read More

SHARS Record Retention

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Record Retention Student-specific records that are required for SHARS become part of the student’s educational records and must be maintained for seven (7) years. All records that are pertinent to SHARS must be maintained by the LEA until all audit questions, appeal hearings, investigations, or court cases are resolved. Records … Read More

SHARS 7-Day Documentation Rule

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November 1, 2021: SHARS 7-Day Documentation Rule Documentation of services should be generated at the time of service or shortly thereafter, in order to maintain an accurate medical record. Documentation of services must occur within 1 week (7 days) of the time the service is rendered. The following service log … Read More

504 Audiology services for RMTS

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SHARS: Random Moment Time Study – Audiology Services Eligible for Time Study Beginning October – December 2021, HHSC will begin tracking the 504 Audiology services in the time study, however at this time you will not be able to bill for the services. To track Audiology Services provided by an … Read More

2021 FFY Policy Changes: Parental Consents for Medicaid

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SHARS: IDEA-B Parental Consent Policy Outlined below includes clarification of what constitutes billing Medicaid under the SHARS program for purposes of parental consent to access a special education student’s public benefit, as required by the Individuals with Disabilities Education Act (IDEA) and related federal regulations. Per 34 CFR 300.154(d)(2)(l)-(iv) Prior … Read More

Don’t Forget! RMTS Quarterly PL Certification is Here

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HHSC issued a reminder this week regarding the upcoming RMTS quarter ending date.  Quarter PL closing date is Friday, March 5, 2021. The RMTS Contact must update/certify the PL prior to this closing date.  The PL can only be accessed by a RMTS Contact who has completed the HHSC mandatory … Read More

SHARS 2020 Cost Reports Opening DELAYED

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As a result of the unprecedented impact of COVID-19, the opening of SHARS 2020 cost reports will be DELAYED. HHSC SHARS does not yet have an estimated date for the opening of 2020 cost reports, though we will ensure to give districts 90 days to complete their cost reports, as … Read More

SHARS and MAC Important Dates 2020-2021

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ONWARD Important Date Reminders   12/04/2020 – 2019 Cost Report Settlement Statements Released   12/13/2020– All claims prior to 10/1/2020 must be documented in ONWARD 12/15/2020 – JM21 Participant list is due   01/01/2021 – FFY2020 Cost Reports estimated to open in STAIRS 01/03/2021 – FFY2019 Cost report Informal Review request is due. 01/03/2021 … Read More

***SHARS TELEHEALTH EXTENDED***

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SHARS expanded telehealth services are available until  November 30, 2020.   SHARS and special education guidance remain in effect and are eligible for the following service areas: Audiology services Counseling/ Psychological services * Occupational Therapy* Physician services Physical Therapy Speech Therapy* *these services are always billable Telehealth services must meet specific criteria: … Read More