2019 FFY SHARS Cost Report Settlements Approval Required

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The 2019 SHARS cost report settlement is available through Fairbanks in STAIRS.  Deadline to Agree or Disagree is January 3, 2021.

On Friday, December 4th your financial contacts would have received an email with time sensitive information.  The email was sent to all “Entity” and “Financial” contacts you have identified currently in STAIRS for cost reporting.  The Superintendent, Chief Financial Officer, Business Manager or other school district official with legal authority must coordinate with the SHARS Primary Entity Contact to review the 2019 Cost Report settlement. Only a SHARS Primary Entity or Financial Contact has access to STAIRS to enter agreement or disagreement on behalf of the school district official.


Once you have accessed your cost report in STAIRS you will need to refer to the following two Steps.

STEP 10: Adjustment / Reconciliation/Settlement Report: The SHARS primary financial contact and the school district official must log on to STAIRS and review STEP 10: Adjustment / Reconciliation/Settlement Report of the SHARS cost report.

STEP 11: Agree/Disagree: By January 03, 2021 – The SHARS Primary Entity Contact must enter agreement or disagreement on behalf of the school district official in STEP 11: Agree/Disagree of the SHARS cost report. If agree or disagree is not entered, HHSC will determine the district agrees with the cost report settlement and proceed with payout or recoupment, as appropriate.

Both of these Steps must be completed no later than 30 calendar days from the date of this email notification.

Step 11 may only be completed by an individual legally responsible for the conduct of the contracted provider, such as the Superintendent or the Chief Financial Officer. This individual must be designated in STAIRS with an “Entity Contact” or “Financial Contact” role. A “Preparer Contact” is prohibited by STAIRS from completing Step 11.

Failure to select “Agree” or “Disagree” within the 30 calendar day review period will result in being recorded as “agreed by default” and will be treated the same as if an individual legally responsible for the conduct of the contracted provider had selected “Agree.”

If you choose to “Disagree” and intend to dispute one or more items you must do so by requesting an informal review in accordance with Title 1 Texas Administrative Code (TAC) §355.110. After clicking the “Disagree” button, you will be provided with instructions of mandatory actions you must take. In accordance with the instructions contained in Step 11, if a request for informal review or 15 day extension request is not received by HHSC within 30 calendar days from the date of this email notification, it will not be accepted. Requests that are post-marked prior to the deadline date but received after the deadline date will not be accepted. If you do not request an informal review by the deadline date you will not be able to request an administrative hearing regarding these exclusions or adjustments.

If you would like Onward assistance due to Disagreeing with your 2019 FFY cost settlements or if you need to make changes to any section in your Cost Report, please contact Aprel Dobson, Director of Finance at aprel@onwardlearning.com or you can contact a member of our financial support team at finance@onwardlearning.com.

Information regarding who you may contact about this notification is contained in STAIRS and also on the HHSC Rate Analysis Department website.  https://rad.hhs.texas.gov/acute-care/contact-list